Township of Cramahe Special Council Meeting
Agenda

Meeting #:

Date:

Thursday, December 18, 2025 at 9:00 A.m. - 4:00 P.m.

Location:

Hybrid Meeting - Keeler Centre

80 Division Street

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1.

MEETING DETAILS

In Person Attendance 
The Keeler Centre - Rotary Hall
80 Division Street, Colborne 

Virtual Attendance 
https://us02web.zoom.us/j/84556080191
Webinar ID: 845 5608 0191 

2.

NATIONAL ANTHEM

Please stand if you are able, and remove your hats for the playing of our National Anthem. 

3.

CALL TO ORDER

As we gather, we would like to formally recognize the traditional keepers of this land and, specifically, our neighbors of the Alderville First Nation, with a formal territorial acknowledgement. 

We respectively acknowledge that Cramahe Township is located on the Mississauga Anishinabek territory and is the traditional territory of the Mississauga.  

Cramahe Township respectfully acknowledges that the Mississauga Nations are the collective stewards and caretakers of these lands and waters in perpetuity, and that they continue to maintain this responsibility to ensure their health and integrity for generations to come.  

4.

RECORDING EQUIPMENT

In accordance with Section 5.1 of By-Law 2025-24, members of the public are permitted to record open session meetings using audio-only devices. Hot-mics are not permitted. All recording devices shall be placed on the designated table for the duration of the meeting, and individuals wishing to record must sign the provided register. In the event of a recess, individuals are required to retrieve their devices and cease recording.  

As per The Township of Cramahe Records Retention By-law 2020-17, the Digital Privacy Act and The Personal Information Protection and Electronic Documents Act, individuals must swear that they will not attempt to alter the audio/video recordings of today's meeting. Subject to the Municipal Freedom of Information and Protection of Privacy Act, the Digital Privacy Act and The Personal Information Protection and Electronic Documents Act, the Mayor and/or the Clerk may at any time request a copy of the recording and individuals will be required to produce the recording within 5 business days.

5.

CONFIRMATION OF AGENDA

• BE IT RESOLVED that Council approve the December 18, 2025 Special Council Budget agenda, as presented.

6.

AGENDA DEPUTATION PERIOD

Individuals must submit their questions to the Clerk’s office no later than 12:00 p.m. on the Tuesday prior to the meeting to [email protected]. 

Submissions must pertain to an item on the current agenda. Each deputation shall be limited in speaking to not more than three (3) minutes. Extensions to these limits will be at the discretion of Council. 

7.

DECLARATION OF PECUNIARY INTEREST

Members can declare now or at any time during the meeting.

8.

VERBAL UPDATE BY TREASURER

Opening Remarks regarding the 2026 Operating and Capital Budget.

9.

GRANT APPLICATIONS

9.a

COMMITTEE APPLICATIONS

Committee Delegations and Budget Item Requests. 

* These Delegations are optional and may be inclusive as an item within departmental budgets. 

9.a.a

Heritage Cramahe

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of a $500.00 one-time annual tax rebate to Heritage designated homes in Cramahe. 

9.a.b

Economic Development Advisory Committee

• BE IT RESOLVED THAT Council APPROVE/DENY/DEFER this budget request of the Economic Development Advisory Committee. 

9.a.c

Agricultural

• BE IT RESOLVED THAT Council APPROVE/DENY/DEFER this budget request of the Agricultural Advisory Committee.

9.b

EXTERNAL APPLICATIONS

9.b.a

Cramahe Hill Cemetery

C/O: Charlene Orrell, Secretary-Treasurer

Amount Requested: $540.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $540.00 to the Cramahe Hill Cemetery. 

9.b.b

Shiloh Cemetery

C/O: Diane Meekes, Treasurer

Amount Requested: $702.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $702.00 to the Shiloh Cemetery. 

9.b.c

Waite Cemetery

C/O: Donna Blakely, Treasurer

Amount Requested: $540.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $540.00 to Waite's Cemetery. 

9.b.d

103 Colton Street

C/O: Eleanor Gill

Amount Requested: $4,500.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $4,500.00 to the 103 Colton Street Committee. 

9.b.e

McDonald Road Committee

C/O: David Noble, Treasurer

Amount Requested: $4,869.30

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $4,869.30 to the McDonald Road Committee. 

9.b.f

Reddick Road

C/O: Pauline Kemp, Secretary Treasurer

Amount Requested: $990.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $990.00 to the Reddick Road Committee.

9.b.g

Strawberry Lane Ratepayers

C/O: Cheryl Vares, Treasurer

Amount Requested: $3,950.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $3,950.00 to the Strawberry Lane Ratepayers Association. 

9.b.h

Trenear Road

C/O: Rhonda Chapman, Secretary-Treasurer

Amount Requested: $1,925.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $1,925.00 to the Trenear Road Committee.

9.b.i

Castleton Sports Club

C/O: Veronica Bond, Treasurer

Amount Requested: $4,600

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $4,600.00 to the Castleton Sports Club. 

9.b.j

Colborne Curling Club

C/O: Stacy Johnson, President

Amount Requested: $5,000.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $5,000 to the Colborne Curling Club. 

9.b.k

Colborne & Cramahe Foodbank

C/O: Glenda Quinn, Coordinator

Amount Requested: $5,000.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $5,000.00 to the Colborne/Cramahe Foodbank

9.b.l

Cramahe Horticultural Society (Apple Country Garden Club)

C/O: Clair Breton

Amount Requested: $2,500.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $2,500.00 to the Cramahe Horticultural Society.

9.b.m

The Bridge Hospice

C/O: Lori-Ann Le Blanc, Office Coordinator

Amount Requested: $5,000.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $5,000 to the Bridge Hospice.

9.b.n

Colborne Public School - Festival of Trees

C/O: Chad Morford

Amount Requested: $500.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $500.00 to the Colborne Public School. 

9.b.o

Apple Blossom Tyme Festival

C/O: Eric Baron Joyner, Chairman

Amount Requested: $5,000.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $5,000 to the Apple Blossom Tyme Festival. 

9.b.p

Brighton Marine Rescue

C/O: Len Kuipers, Executive Director

Amount Requested: $1,500.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $1,500.00 to the Brighton Marine Rescue. 

9.b.q

Northumberland Humane Society

C/O: Krystyne Gillespie, Community Outreach Specialist

Amount Requested: $1,500.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $1,500.00 to the Northumberland Humane Society. 

9.b.r

Royal Canadian Legion - Colborne Santa Claus Parade

C/O: Tracey Loveless, Parade Chair

Amount Requested: $1,000.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $1,000.00 to the Royal Canadian Legion Branch 187 (Colborne) Santa Claus Parade. 

9.b.s

Community Living & Respite Northumberland

C/O: Regan Turner, Executive Director

Amount Requested: $1,500.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $1,500 to Community Living & Respite Northumberland. 

10.

DRAFT BUDGET

10.a

LIBRARY SERVICES

10.a.a

Departmental Budget - Library

• BE IT RESOLVED THAT Council receive the draft 2026 Library Services departmental budget for information. 

10.b

PARKS AND RECREATION

10.b.a

Departmental Budget - Parks and Recreation

• BE IT RESOLVED THAT Council receive the draft 2026 Parks and Recreation departmental budget for information. 

10.b.b

Issue Papers

10.b.b.a

Issue Paper – Parks Vehicle Replacement, REC-01-26

• BE IT RESOLVED THAT Council receive budget issue paper REC-01-26 for information.

10.b.b.b

Issue Paper – Mower Replacement, REC-02-26

• BE IT RESOLVED THAT Council receive budget issue paper REC-02-26 for information.

10.b.b.c

Issue Paper – Arena Floor Reserve, REC-03-26

• BE IT RESOLVED THAT Council receive budget issue paper REC-03-26 for information.

10.b.b.d

Issue Paper – Keeler Centre Generator, REC-04-26

• BE IT RESOLVED THAT Council receive budget issue paper REC-04-26 for information.

10.b.b.e

Issue Paper – Rotary Hall Flooring Replacement, REC-05-26

• BE IT RESOLVED THAT Council receive budget issue paper REC-05-26 for information.

10.b.b.f

Parks, Recreation, and Facilities Coordinator Position, REC-06-26

• BE IT RESOLVED THAT Council receive budget issue paper REC-06-26 for information.

10.c

FACILITIES

10.c.a

Departmental Budget - Facilities

• BE IT RESOLVED THAT Council receive the draft 2026 Facilities departmental budget for information. 

10.c.b

Issue Papers

10.c.b.a

Issue Paper – Town Hall Basement Renovations, FAC-01-26

• BE IT RESOLVED THAT Council receive budget issue paper FAC-01-26 for information.

10.c.b.b

Issue Paper – South Public Works Shop Doors, FAC-02-26

• BE IT RESOLVED THAT Council receive budget issue paper FAC-02-26 for information.

10.d

BUILDING AND PROTECTION SERVICES

10.d.a

Departmental Budget - Building and Protection Services

• BE IT RESOLVED THAT Council receive the draft 2026 Building and Protection Services departmental budget for information. 

10.d.b

Issue Papers

10.d.b.a

Customer Service Coordinator – Dual Role, BLD -01-26

• BE IT RESOLVED THAT Council receive budget issue paper BLD-01-26 for information.

11.

RESERVES

• BE IT RESOLVED THAT Council receive items 11.a. through 11.d., for information.

11.a

Reserves

11.b

Obligatory Reserves

11.c

Long Term Debt

11.d

Federal Gas Tax

12.

OPEN FORUM

Members of the public have three (3) minutes to ask general questions and are not to enter into debate. Please state your name and address for the records. Each member may only speak once.

13.

CLOSED MEETING

• BE IT RESOLVED THAT Council move into closed session at TIME, pursuant to the Municipal Act Section 239 (b) to discuss personal matters about an identifiable individual, including municipal or local board employees; and (d) labour relations or employee negotiations; and 

  THAT CAO/Clerk H. Grant, Deputy Clerk N. Newton and HR & Payroll Coordinator S. Castellano remain in attendance. 

13.a

Human Resources

14.

CONFIRMING BY-LAW, BL-2025-70

• BE IT RESOLVED THAT Council approve By-law 2025-70, being a By-law to confirm the proceedings of the Corporation of the Township of Cramahe Council Special Budget Meeting held on December 18, 2025, be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed and entered into the By-law book.

15.

ADJOURNMENT

• BE IT RESOLVED THAT Council adjourn the meeting at