Township of Cramahe Special Council Meeting

Minutes

Thursday, December 18, 2025 at 9:00 A.m. - 4:00 P.m.

Hybrid Meeting - Keeler Centre

80 Division Street

Members Present:

• Mayor Martin
• Deputy Mayor Arthur
• Councillor Van Egmond
• Councilor Sherry Hamilton
• Councilor Joel Schriver

Staff Present:

• Clerk H. Grant
• Rubab Nadeem
• Chris Curwin
• Janet Newall
• Nicole Newton
• Nathan Proctor
• Sara Castellano
• Matthew Coffey

Others Present:

• Laura Steacy

  Tanya Ogden

---

1.

MEETING DETAILS

In Person Attendance 
The Keeler Centre - Rotary Hall
80 Division Street, Colborne 

Virtual Attendance 
https://us02web.zoom.us/j/84556080191
Webinar ID: 845 5608 0191 

2.

NATIONAL ANTHEM

Please stand if you are able, and remove your hats for the playing of our National Anthem. 

3.

CALL TO ORDER

As we gather, we would like to formally recognize the traditional keepers of this land and, specifically, our neighbors of the Alderville First Nation, with a formal territorial acknowledgement. 

We respectively acknowledge that Cramahe Township is located on the Mississauga Anishinabek territory and is the traditional territory of the Mississauga.  

Cramahe Township respectfully acknowledges that the Mississauga Nations are the collective stewards and caretakers of these lands and waters in perpetuity, and that they continue to maintain this responsibility to ensure their health and integrity for generations to come.  

Mayor Martin called the meeting to order at 9:02am. 

4.

RECORDING EQUIPMENT

In accordance with Section 5.1 of By-Law 2025-24, members of the public are permitted to record open session meetings using audio-only devices. Hot-mics are not permitted. All recording devices shall be placed on the designated table for the duration of the meeting, and individuals wishing to record must sign the provided register. In the event of a recess, individuals are required to retrieve their devices and cease recording.  

As per The Township of Cramahe Records Retention By-law 2020-17, the Digital Privacy Act and The Personal Information Protection and Electronic Documents Act, individuals must swear that they will not attempt to alter the audio/video recordings of today's meeting. Subject to the Municipal Freedom of Information and Protection of Privacy Act, the Digital Privacy Act and The Personal Information Protection and Electronic Documents Act, the Mayor and/or the Clerk may at any time request a copy of the recording and individuals will be required to produce the recording within 5 business days.

5.

CONFIRMATION OF AGENDA

• Resolution No. 2025-403
  Moved by Deputy Mayor Arthur
  Seconded by Councilor Joel Schriver

  BE IT RESOLVED that Council approve the December 18, 2025 Special Council Budget agenda, as amended to identify that 9.a. comment these delegations are optional and may be inclusive as an option within the 2026 departmental budget. 

  For (4)	Mayor Martin, Deputy Mayor Arthur, Councillor Van Egmond, and Councilor Joel Schriver
  Against (1)	Councilor Sherry Hamilton

  CARRIED (4 to 1)

6.

AGENDA DEPUTATION PERIOD

Individuals must submit their questions to the Clerk’s office no later than 12:00 p.m. on the Tuesday prior to the meeting to [email protected]. 

Submissions must pertain to an item on the current agenda. Each deputation shall be limited in speaking to not more than three (3) minutes. Extensions to these limits will be at the discretion of Council. 

None. 

7.

DECLARATION OF PECUNIARY INTEREST

Members can declare now or at any time during the meeting.

No declarations. 

8.

VERBAL UPDATE BY TREASURER

Opening Remarks regarding the 2026 Operating and Capital Budget.

Treasurer, R. Nadeem provided opening remarks. 

9.

GRANT APPLICATIONS

9.a

COMMITTEE APPLICATIONS

Committee Delegations and Budget Item Requests. 

* These Delegations are optional and may be inclusive as an item within 2026 departmental budgets. 

9.a.a

Heritage Cramahe

• Resolution No. 2025-404
  Moved by Deputy Mayor Arthur
  Seconded by Councilor Sherry Hamilton

  BE IT RESOLVED THAT Council APPROVE this budget request in the amount of a $500.00 one-time annual tax rebate to heritage designated homes in Cramahe, to a maximum of $2,500.00 over 2 years.  

  CARRIED

9.a.b

Economic Development Advisory Committee

• Resolution No. 2025-405
  Moved by Councillor Van Egmond
  Seconded by Councilor Sherry Hamilton

  BE IT RESOLVED THAT Council APPROVE this $14,600 budget request of the Economic Development Advisory Committee.  

  CARRIED

9.a.c

Agricultural

• Resolution No. 2025-406
  Moved by Councilor Joel Schriver
  Seconded by Councillor Van Egmond

  BE IT RESOLVED THAT Council APPROVE this budget request of the Agricultural Advisory Committee.

  CARRIED
• Resolution No. 2025-407
  Moved by Councilor Joel Schriver
  Seconded by Councillor Van Egmond

  BE IT RESOLVED THAT Council recess at 10:45am. 

  CARRIED

9.b

EXTERNAL APPLICATIONS

9.b.a

Cramahe Hill Cemetery

C/O: Charlene Orrell, Secretary-Treasurer

Amount Requested: $540.00

• Resolution No. 2025-408
  Moved by Councilor Sherry Hamilton
  Seconded by Councillor Van Egmond

  BE IT RESOLVED THAT Council approve grant applications, items 9.b.a through 9.b.c., for Cramahe Hill, Shiloh, and Waites cemetery budget requests. 

  CARRIED

9.b.b

Shiloh Cemetery

C/O: Diane Meekes, Treasurer

Amount Requested: $702.00

Approved - See Resolution 2025-408.

9.b.c

Waite Cemetery

C/O: Donna Blakely, Treasurer

Amount Requested: $540.00

Approved - See Resolution 2025-408.

9.b.d

103 Colton Street

C/O: Eleanor Gill

Amount Requested: $4,500.00

• Resolution No. 2025-409
  Moved by Councillor Van Egmond
  Seconded by Councilor Joel Schriver

  BE IT RESOLVED THAT Council APPROVE this budget request in the amount of $1,550.00 + 5% (total $1627.50) to the 103 Colton Street Committee.

  DEFEATED
• Resolution No. 2025-410
  Moved by Deputy Mayor Arthur
  Seconded by Councilor Joel Schriver

  BE IT RESOLVED THAT Council APPROVE this budget request in the amount of $1155 (2025 request +5%). 

  For (4)	Mayor Martin, Deputy Mayor Arthur, Councillor Van Egmond, and Councilor Joel Schriver
  Against (1)	Councilor Sherry Hamilton

  CARRIED (4 to 1)

9.b.e

McDonald Road Committee

C/O: David Noble, Treasurer

Amount Requested: $4,869.30

• Resolution No. 2025-411
  Moved by Deputy Mayor Arthur
  Seconded by Councilor Joel Schriver

  BE IT RESOLVED THAT Council APPROVE this budget request in the amount of $4677.75 to the McDonald Road Committee. 

  For (4)	Mayor Martin, Deputy Mayor Arthur, Councillor Van Egmond, and Councilor Joel Schriver
  Against (1)	Councilor Sherry Hamilton

  CARRIED (4 to 1)

9.b.f

Reddick Road

C/O: Pauline Kemp, Secretary Treasurer

Amount Requested: $990.00

• Resolution No. 2025-412
  Moved by Councillor Van Egmond
  Seconded by Deputy Mayor Arthur

  BE IT RESOLVED THAT Council APPROVE this budget request in the amount of $1,039.50 to the Reddick Road Committee.

  For (4)	Mayor Martin, Deputy Mayor Arthur, Councillor Van Egmond, and Councilor Joel Schriver
  Against (1)	Councilor Sherry Hamilton

  CARRIED (4 to 1)

9.b.g

Strawberry Lane Ratepayers

C/O: Cheryl Vares, Treasurer

Amount Requested: $3,950.00

• Resolution No. 2025-413
  Moved by Deputy Mayor Arthur
  Seconded by Councilor Joel Schriver

  BE IT RESOLVED THAT Council APPROVE this budget request in the amount of $1,270.50 to the Strawberry Lane Ratepayers Association. 

   

  For (4)	Mayor Martin, Deputy Mayor Arthur, Councillor Van Egmond, and Councilor Joel Schriver
  Against (1)	Councilor Sherry Hamilton

  CARRIED (4 to 1)

9.b.h

Trenear Road

C/O: Rhonda Chapman, Secretary-Treasurer

Amount Requested: $1,925.00

• Resolution No. 2025-414
  Moved by Councillor Van Egmond
  Seconded by Deputy Mayor Arthur

  BE IT RESOLVED THAT Council APPROVE this budget request in the amount of $2,021.25 to the Trenear Road Committee.

  For (4)	Mayor Martin, Deputy Mayor Arthur, Councillor Van Egmond, and Councilor Joel Schriver
  Against (1)	Councilor Sherry Hamilton

  CARRIED (4 to 1)

9.b.i

Castleton Sports Club

C/O: Veronica Bond, Treasurer

Amount Requested: $4,600

• Resolution No. 2025-415
  Moved by Councilor Joel Schriver
  Seconded by Councilor Sherry Hamilton

  BE IT RESOLVED THAT Council APPROVE this budget request in the amount of $3,000 to the Castleton Sports Club. 

  CARRIED

9.b.j

Colborne Curling Club

C/O: Stacy Johnson, President

Amount Requested: $5,000.00

• Resolution No. 2025-416
  Moved by Councilor Joel Schriver
  Seconded by Deputy Mayor Arthur

  BE IT RESOLVED THAT Council APPROVE this budget request in the amount of $5,000 to the Colborne Curling Club. 

  CARRIED

9.b.k

Colborne & Cramahe Foodbank

C/O: Glenda Quinn, Coordinator

Amount Requested: $5,000.00

• Resolution No. 2025-417
  Moved by Deputy Mayor Arthur
  Seconded by Councilor Joel Schriver

  BE IT RESOLVED THAT Council APPROVE this budget request in the amount of $5,000.00 to the Colborne/Cramahe Foodbank. 

  CARRIED

9.b.l

Cramahe Horticultural Society (Apple Country Garden Club)

C/O: Clair Breton

Amount Requested: $2,500.00

• Resolution No. 2025-418
  Moved by Councillor Van Egmond
  Seconded by Deputy Mayor Arthur

  BE IT RESOLVED THAT Council APPROVE this budget request in the amount of $2,500.00 to the Cramahe Horticultural Society.

  CARRIED

9.b.m

The Bridge Hospice

C/O: Lori-Ann Le Blanc, Office Coordinator

Amount Requested: $5,000.00

• Resolution No. 2025-419
  Moved by Deputy Mayor Arthur
  Seconded by Councillor Van Egmond

  BE IT RESOLVED THAT Council APPROVE this budget request in the amount of $5,000 to the Bridge Hospice. 

  CARRIED

9.b.n

Colborne Public School - Festival of Trees

C/O: Chad Morford

Amount Requested: $500.00

• Resolution No. 2025-420
  Moved by Councillor Van Egmond
  Seconded by Councilor Sherry Hamilton

  BE IT RESOLVED THAT Council APPROVE this budget request in the amount of $500.00 to the Colborne Public School. 

  CARRIED

9.b.o

Apple Blossom Tyme Festival

C/O: Eric Baron Joyner, Chairman

Amount Requested: $5,000.00

• Resolution No. 2025-421
  Moved by Councillor Van Egmond
  Seconded by Councilor Sherry Hamilton

  BE IT RESOLVED THAT Council APPROVE this budget request in the amount of $5,000 to the Apple Blossom Tyme Festival. 

  CARRIED
• Resolution No. 2025-422
  Moved by Councillor Van Egmond
  Seconded by Deputy Mayor Arthur

  BE IT RESOLVED THAT Council recess for 30 minutes at 12:00pm. 

  CARRIED

9.b.p

Brighton Marine Rescue

C/O: Len Kuipers, Executive Director

Amount Requested: $1,500.00

Council resumed session at 12:34pm. 

• Resolution No. 2025-423
  Moved by Councilor Sherry Hamilton
  Seconded by Councillor Van Egmond

  BE IT RESOLVED THAT Council APPROVE this budget request in the amount of $1,500.00 to the Brighton Marine Rescue. 

  CARRIED

9.b.q

Northumberland Humane Society

C/O: Krystyne Gillespie, Community Outreach Specialist

Amount Requested: $1,500.00

• Resolution No. 2025-424
  Moved by Councilor Joel Schriver
  Seconded by Deputy Mayor Arthur

  BE IT RESOLVED THAT Council DEFER this budget request in the amount of $1,500.00 to the Northumberland Humane Society, until the budget deliberations in January 2026. 

  CARRIED

9.b.r

Royal Canadian Legion - Colborne Santa Claus Parade

C/O: Tracey Loveless, Parade Chair

Amount Requested: $1,000.00

• Resolution No. 2025-425
  Moved by Councilor Sherry Hamilton
  Seconded by Councilor Joel Schriver

  BE IT RESOLVED THAT Council APPROVE this budget request in the amount of $1,000.00 to the Royal Canadian Legion Branch 187 (Colborne) Santa Claus Parade. 

  CARRIED

9.b.s

Community Living & Respite Northumberland

C/O: Regan Turner, Executive Director

Amount Requested: $1,500.00

• Resolution No. 2025-426
  Moved by Councillor Van Egmond
  Seconded by Councilor Sherry Hamilton

  BE IT RESOLVED THAT Council APPROVE this budget request in the amount of $1,500 to Community Living & Respite Northumberland. 

  CARRIED

10.

DRAFT BUDGET

10.a

LIBRARY SERVICES

10.a.a

Departmental Budget - Library

Mayor Martin provided a 15-year service recognition award to Mary Norton-Stack, CEO of the Cramahe Libraries. 

• Resolution No. 2025-427
  Moved by Deputy Mayor Arthur
  Seconded by Councilor Sherry Hamilton

  BE IT RESOLVED THAT Council receive the draft 2026 Library Services departmental budget for information. 

  CARRIED

10.b

PARKS AND RECREATION

10.b.a

Departmental Budget - Parks and Recreation

• Resolution No. 2025-428
  Moved by Councillor Van Egmond
  Seconded by Councilor Sherry Hamilton

  BE IT RESOLVED THAT Council receive the draft 2026 Parks and Recreation departmental budget for information. 

  CARRIED

10.b.b

Issue Papers

10.b.b.a

Issue Paper – Parks Vehicle Replacement, REC-01-26

• Resolution No. 2025-429
  Moved by Deputy Mayor Arthur
  Seconded by Councilor Joel Schriver

  BE IT RESOLVED THAT Council receive budget issue paper REC-01-26 for information.

  CARRIED

10.b.b.b

Issue Paper – Mower Replacement, REC-02-26

• Resolution No. 2025-430
  Moved by Deputy Mayor Arthur
  Seconded by Councillor Van Egmond

  BE IT RESOLVED THAT Council receive budget issue paper REC-02-26 for information.

  CARRIED

10.b.b.c

Issue Paper – Arena Floor Reserve, REC-03-26

• Resolution No. 2025-430
  Moved by Councilor Joel Schriver
  Seconded by Councilor Sherry Hamilton

  BE IT RESOLVED THAT Council receive budget issue paper REC-03-26 for information.

  CARRIED

10.b.b.d

Issue Paper – Keeler Centre Generator, REC-04-26

• Resolution No. 2025-431
  Moved by Councilor Sherry Hamilton
  Seconded by Councillor Van Egmond

  BE IT RESOLVED THAT Council receive budget issue paper REC-04-26 for information.

  CARRIED

10.b.b.e

Issue Paper – Rotary Hall Flooring Replacement, REC-05-26

• Resolution No. 2025-432
  Moved by Deputy Mayor Arthur
  Seconded by Councilor Joel Schriver

  BE IT RESOLVED THAT Council receive budget issue paper REC-05-26 for information.

  CARRIED

10.b.b.f

Parks, Recreation, and Facilities Coordinator Position, REC-06-26

• Resolution No. 2025-433
  Moved by Councilor Joel Schriver
  Seconded by Deputy Mayor Arthur

  BE IT RESOLVED THAT Council receive budget issue paper REC-06-26 for information.

  CARRIED

10.c

FACILITIES

10.c.a

Departmental Budget - Facilities

• Resolution No. 2025-434
  Moved by Councilor Sherry Hamilton
  Seconded by Councilor Joel Schriver

  BE IT RESOLVED THAT Council receive the draft 2026 Facilities departmental budget for information. 

  CARRIED

10.c.b

Issue Papers

10.c.b.a

Issue Paper – Town Hall Basement Renovations, FAC-01-26

• Resolution No. 2025-435
  Moved by Deputy Mayor Arthur
  Seconded by Councilor Joel Schriver

  BE IT RESOLVED THAT Council receive budget issue paper FAC-01-26 for information.

  CARRIED

10.c.b.b

Issue Paper – South Public Works Shop Doors, FAC-02-26

• Resolution No. 2025-436
  Moved by Councilor Joel Schriver
  Seconded by Councillor Van Egmond

  BE IT RESOLVED THAT Council receive budget issue paper FAC-02-26 for information.

  CARRIED

10.d

BUILDING AND PROTECTION SERVICES

10.d.a

Departmental Budget - Building and Protection Services

• Resolution No. 2025-437
  Moved by Mayor Martin
  Seconded by Deputy Mayor Arthur

  BE IT RESOLVED THAT Council recess at 3:06pm. 

  CARRIED
• Resolution No. 2025-438
  Moved by Councillor Van Egmond
  Seconded by Councilor Sherry Hamilton

  BE IT RESOLVED THAT Council receive the community services departmental budget for information. 

  CARRIED
• Resolution No. 2025-439
  Moved by Councilor Sherry Hamilton
  Seconded by Deputy Mayor Arthur

  BE IT RESOLVED THAT Council receive the draft 2026 Building and Protection Services departmental budget for information. 

  CARRIED

10.d.b

Issue Papers

10.d.b.a

Customer Service Coordinator – Dual Role, BLD -01-26

• Resolution No. 2025-440
  Moved by Councillor Van Egmond
  Seconded by Deputy Mayor Arthur

  BE IT RESOLVED THAT Council receive budget issue paper BLD-01-26 for information.

  CARRIED
• Moved by Councilor Sherry Hamilton

  BE IT RESOLVED THAT Council requests a training breakdown of where departmental training money is allocated to staff and Council; and 

  THAT the breakdown provide for what training is mandatory or elective.

  DEFEATED

11.

RESERVES

• Resolution No. 2025-441
  Moved by Deputy Mayor Arthur
  Seconded by Councilor Joel Schriver

  BE IT RESOLVED THAT Council receive items 11.a. through 11.d., for information.

  CARRIED

11.a

Reserves

11.b

Obligatory Reserves

11.c

Long Term Debt

11.d

Federal Gas Tax

12.

OPEN FORUM

Members of the public have three (3) minutes to ask general questions and are not to enter into debate. Please state your name and address for the records. Each member may only speak once.

• Treasurer, R. Nadeem informed Council that the budget increase currently sits at 7.18%. Council has collectively requested that it be lowered to 4% or less.
  
  
• David Forsyth, Telephone Road - OPP budget is too high. Economic Development Committee needs to push development to bring services to industrial area at the 401. 

13.

CLOSED MEETING

• Resolution No. 2025-442
  Moved by Deputy Mayor Arthur
  Seconded by Councilor Joel Schriver

  BE IT RESOLVED THAT Council move into closed session at 4:31pm, pursuant to the Municipal Act Section 239 (b) to discuss personal matters about an identifiable individual, including municipal or local board employees; and (d) labour relations or employee negotiations; and 

  THAT CAO/Clerk H. Grant, Deputy Clerk N. Newton and HR & Payroll Coordinator S. Castellano remain in attendance. 

  CARRIED
• Resolution No. 2025-444
  Moved by Councillor Van Egmond
  Seconded by Deputy Mayor Arthur

  BE IT RESOLVED THAT Council return to open session at 5:00pm. 

  CARRIED
• Resolution No. 2025-445
  Moved by Councilor Sherry Hamilton
  Seconded by Deputy Mayor Arthur

  BE IT RESOLVED THAT Council receive the Human Resources verbal update, for information. 

  CARRIED

13.a

Human Resources

14.

CONFIRMING BY-LAW, BL-2025-70

• Resolution No. 2025-446
  Moved by Deputy Mayor Arthur
  Seconded by Councillor Van Egmond

  BE IT RESOLVED THAT Council approve By-law 2025-70, being a By-law to confirm the proceedings of the Corporation of the Township of Cramahe Council Special Budget Meeting held on December 18, 2025, be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed and entered into the By-law book.

  CARRIED

15.

ADJOURNMENT

• Resolution No. 2025-447
  Moved by Councillor Van Egmond
  Seconded by Councilor Joel Schriver

  BE IT RESOLVED THAT Council adjourn the meeting at 5:02pm. 

  CARRIED