Township of Cramahe Special Council Meeting
Agenda

Meeting #:

Date:

Monday, December 15, 2025 at 9:00 A.m. - 4:00 P.m.

Location:

Hybrid Meeting - Keeler Centre

80 Division Street

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1.

MEETING DETAILS

Hybrid Meeting Format

In Person Attendance
The Keeler Centre - Rotary Hall
80 Division Street, Colborne

Virtual Attendance
https://us02web.zoom.us/j/82970422114
Webinar ID: 829 7042 2114

2.

NATIONAL ANTHEM

Please stand if you are able, and remove your hats for the playing of our National Anthem. 

3.

CALL TO ORDER

As we gather, we would like to formally recognize the traditional keepers of this land and, specifically, our neighbors of the Alderville First Nation, with a formal territorial acknowledgement. 

We respectively acknowledge that Cramahe Township is located on the Mississauga Anishinabek territory and is the traditional territory of the Mississauga.  

Cramahe Township respectfully acknowledges that the Mississauga Nations are the collective stewards and caretakers of these lands and waters in perpetuity, and that they continue to maintain this responsibility to ensure their health and integrity for generations to come.  

4.

RECORDING EQUIPMENT

In accordance with Section 5.1 of By-Law 2025-24, members of the public are permitted to record open session meetings using audio-only devices. Hot-mics are not permitted. All recording devices shall be placed on the designated table for the duration of the meeting, and individuals wishing to record must sign the provided register. In the event of a recess, individuals are required to retrieve their devices and cease recording. 

As per The Township of Cramahe Records Retention By-law 2020-17, the Digital Privacy Act and The Personal Information Protection and Electronic Documents Act, individuals must swear that they will not attempt to alter the audio/video recordings of today's meeting. Subject to the Municipal Freedom of Information and Protection of Privacy Act, the Digital Privacy Act and The Personal Information Protection and Electronic Documents Act, the Mayor and/or the Clerk may at any time request a copy of the recording and individuals will be required to produce the recording within 5 business days.

5.

CONFIRMATION OF AGENDA

• BE IT RESOLVED that Council approve the December 15th, 2025 Special Council Budget agenda, as presented.

6.

DECLARATION OF PECUNIARY INTEREST

Members can declare now or at any time during the meeting.

7.

AGENDA DEPUTATION PERIOD

Individuals must submit their questions to the Clerk’s office no later than 10:00a.m. on the Monday prior to the meeting to [email protected].

Submissions must pertain to an item on the current agenda. Each deputation shall be limited in speaking to not more than three (3) minutes. Extensions to these limits will be at the discretion of Council. 

8.

OPENING COMMENTS RE: BUDGET

Opening Remarks regarding the 2022 Operating and Capital Budget.

9.

BUDGET SUMMARY AND LEVY REQUIREMENT

10.

DRAFT BUDGET

10.a

ISSUE PAPER SUMMARY

10.b

GENERAL GOVERNMENT 

10.b.a

Departmental Budget - General

• BE IT RESOLVED THAT Council receive the draft 2026 General Government departmental budget for information. 

10.c

PLANNING & DEVELOPMENT 

10.c.a

Departmental Budget - Planning 

• BE IT RESOLVED THAT Council receive the draft 2026 Planning And Development departmental budget for information. 

10.d

FIRE SERVICES

10.d.a

Departmental Budget - Fire 

• BE IT RESOLVED THAT Council receive the draft 2026 Fire Services departmental budget for information. 

10.d.b

Issue Papers

10.d.b.a

FIRE-01-26 - Fire Department Staffing-Full Time Fire Administrator

• BE IT RESOLVED THAT Council receive budget issue paper FIRE-01-26 for information.

10.d.b.b

FIRE-02-26 - Fire Pumper Replacement

• BE IT RESOLVED THAT Council receive budget issue paper FIRE-02-26 for information.

10.e

TRANSPORTATION SERVICES

10.e.a

Departmental Budget - Transportation 

• BE IT RESOLVED THAT Council receive the draft 2026 Transportation Services departmental budget for information. 

10.e.b

Issue Papers

10.e.b.a

Full Time Mechanic, PW-01-26

• BE IT RESOLVED THAT Council receive budget report PW-01-26 for information.

10.e.b.b

2026 Issue Paper – Gravel Crushing, PW-02-26

• BE IT RESOLVED THAT Council receive budget issue paper PW-02-26 for information.

10.f

CONSTRUCTION 

10.f.a

Departmental Budget - Construction 

• BE IT RESOLVED THAT Council receive the draft 2026 Construction departmental budget for information. 

10.f.b

Issue Papers

10.f.b.a

2026 Construction Projects, CNST-01-26

• BE IT RESOLVED THAT Council receive budget issue paper CNST-01-26 for information.

10.g

ENVIROMENTAL SERVICES 

10.g.a

Departmental Budget - Water & Wastewater 

• BE IT RESOLVED THAT Council receive the draft 2026 Environmental Services departmental budget for information. 

10.g.b

Issue Papers

10.g.b.a

2026 Issue Paper – Water Projects, ENV-01-26

• BE IT RESOLVED THAT Council receive budget issue paper ENV-01-26 for information.

10.g.b.b

WPCP Scada Review and Upgrade (Replacement), ENV-02-26

• BE IT RESOLVED THAT Council receive budget issue paper ENV-02-26 for information.

10.h

PARKS & RECREATION

10.h.a

Departmental Budget - Parks & Rec

• BE IT RESOLVED THAT Council receive the draft 2026 Parks and Recreation departmental budget for information. 

10.h.b

Issue Papers

10.h.b.a

Issue Paper – Parks Vehicle Replacement, REC-01-26

• BE IT RESOLVED THAT Council receive budget issue paper REC-01-26 for information.

10.h.b.b

Issue Paper – Mower Replacement, REC-02-26

• BE IT RESOLVED THAT Council receive budget issue paper REC-02-26 for information.

10.h.b.c

Issue Paper – Arena Floor Reserve, REC-03-26

• BE IT RESOLVED THAT Council receive budget issue paper REC-03-26 for information.

10.h.b.d

Issue Paper – Keeler Centre Generator, REC-04-26

• BE IT RESOLVED THAT Council receive budget issue paper REC-04-26 for information.

10.h.b.e

Rotary Hall Flooring Replacement, REC-05-26

• BE IT RESOLVED THAT Council receive budget issue paper REC-05-26 for information.

10.h.b.f

Parks, Recreation, and Facilities Coordinator Position, REC-06-26

• BE IT RESOLVED THAT Council receive budget issue paper REC-06-26 for information.

10.i

FACILITIES

10.i.a

Departmental Budget - Facilities 

• BE IT RESOLVED THAT Council receive the draft 2026 Facilities departmental budget for information. 

10.i.b

Issue Papers

10.i.b.a

Issue Paper – Town Hall Basement Renovations, FAC-01-26

• BE IT RESOLVED THAT Council receive budget issue paper FAC-01-26 for information.

10.i.b.b

Issue Paper – South Public Works Shop Doors, FAC-02-26

• BE IT RESOLVED THAT Council receive budget issue paper FAC-02-26 for information.

10.j

BUILDING & PROTECTION SERVICES 

10.j.a

Departmental Budget - Building & Protection Services 

• BE IT RESOLVED THAT Council receive the draft 2026 Building and Protection Services departmental budget for information. 

10.j.b

Issue Papers

10.j.b.a

Customer Service Coordinator – Dual Role, BLD -01-26

• BE IT RESOLVED THAT Council receive budget issue paper BLD-01-26 for information.

10.k

LIBRARY SERVICES

10.k.a

Departmental Budget - Library 

• BE IT RESOLVED THAT Council receive the draft 2026 Library Servicecs departmental budget for information. 

11.

RESERVES

• BE IT RESOLVED THAT Council receive items 11.a. through 11.d., for information. 

11.a

Reserves

11.b

Obligatory Reserves

11.c

Long Term Debt 

11.d

Federal Gas Tax

12.

GRANT APPLICATIONS

12.a

COMMITTEE APPLICATIONS

Committee Delegations and Budget Item Requests. 

* These Delegations are optional and may be inclusive as an item within departmental budgets.   

12.b

EXTERNAL APPLICATIONS

12.b.a

103 Colton Street 

Information to come 

12.b.b

Apple Blossom Tyme Festival

C/O: Eric Baron Joyner, Chairman

Amount Requested: $5,000.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $5,000 to the Apple Blossom Tyme Festival. 

12.b.c

Brighton Marine Rescue

C/O: Len Kuipers, Executive Director

Amount Requested: $1,500.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $1,500.00 to the Brighton Marine Rescue. 

12.b.d

Castleton Sports Club

C/O: Veronica Bond, Treasurer

Amount Requested: $4,600

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $4,600.00 to the Castleton Sports Club. 

12.b.e

Colborne & Cramahe Foodbank

C/O: Glenda Quinn, Coordinator

Amount Requested: $5,000.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $5,000.00 to the Colborne/Cramahe Foodbank. 

12.b.f

Cramahe Horticultural Society (Apple Country Garden Club)

C/O: Clair Breton

Amount Requested: $2,500.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $2,500.00 to the Cramahe Horticultural Society.

12.b.g

Colborne Curling Club

C/O: Stacy Johnson, President

Amount Requested: $5,000.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $5,000 to the Colborne Curling Club. 

12.b.h

Colborne Public School - Festival of Trees

C/O: Chad Morford

Amount Requested: $500.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $500.00 to the Colborne Public School. 

12.b.i

Community Living & Respite Northumberland

C/O: Regan Turner, Executive Director

Amount Requested: $1,500.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $1,500 to Community Living & Respite Northumberland. 

12.b.j

Cramahe Hill Cemetery

C/O: Charlene Orrell, Secretary-Treasurer

Amount Requested: $540.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $540.00 to the Cramahe Hill Cemetery. 

12.b.k

McDonald Road Committee

C/O: David Noble, Treasurer

Amount Requested: $4,869.30

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $4,869.30 to the McDonald Road Committee. 

12.b.l

Northumberland Humane Society

C/O: Krystyne Gillespie, Community Outreach Specialist

Amount Requested: $1,500.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $1,500.00 to the Northumberland Humane Society. 

12.b.m

Reddick Road

C/O: Pauline Kemp, Secretary Treasurer

Amount Requested: $990.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $990.00 to the Reddick Road Committee. 

12.b.n

Royal Canadian Legion - Colborne Santa Claus Parade

C/O: Tracey Loveless, Parade Chair

Amount Requested: $1,000.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $1,000.00 to the Royal Canadian Legion Branch 187 (Colborne) Santa Claus Parade. 

12.b.o

Shiloh Cemetery

C/O: Diane Meekes, Treasurer

Amount Requested: $702.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $702.00 to the Shiloh Cemetery. 

12.b.p

Strawberry Lane Ratepayers

C/O: Cheryl Vares, Treasurer

Amount Requested: $3,950.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $3,950.00 to the Strawberry Lane Ratepayers Association. 

12.b.q

The Bridge Hospice

C/O: Lori-Ann Le Blanc, Office Coordinator

Amount Requested: $5,000.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $5,000 to the Bridge Hospice. 

12.b.r

Trenear Road

C/O: Rhonda Chapman, Secretary-Treasurer

Amount Requested: $1,925.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $1,925.00 to the Trenear Road Committee. 

12.b.s

Waite Cemetery

C/O: Donna Blakely, Treasurer

Amount Requested: $540.00

• BE IT RESOLVED THAT Council APPROVE / DENY / DEFER this budget request in the amount of $540.00 to Waite's Cemetery. 

13.

OPEN FORUM

Members of the public have three (3) minutes to ask general questions and are not to enter into debate. Please state your name and address for the records. Each member may only speak once.

14.

CONFIRMING BY-LAW, BL-2025-68

• BE IT RESOLVED THAT Council approve By-law 2025-68, being a By-law to confirm the proceedings of the Corporation of the Township of Cramahe Council Special Budget Meeting held on December 15, 2025, be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed and entered into the By-law book.

15.

CLOSED MEETING

16.

ADJOURNMENT

• BE IT RESOLVED THAT Council adjourn the meeting at TIME.